Speaker Ready System Planning Guide

With this planning guide, you can gain a high-level understanding of what goes into implementing Speaker Ready System from start to finish. It is important to understand that Speaker Ready System is a software solution to support your onsite AV needs and requires technical knowledge of AV equipment for a successful implementation.

Before the Event 

Several months prior to your event, please review these articles to become familiar with the process of setting up your Education Harvester to share data with Speaker Ready System, provide Eventscribe Onsite access to the required personnel, and secure the necessary hardware to be used onsite at your event.  

• Configure Education Harvester to share data with Speaker Ready System
• Provide access to Stations Module in Eventscribe Onsite
• Acquire necessary Speaker Ready System hardware 
• Review Internet requirements
• Install Speaker Ready System on all devices
• Print user guides
  • Optional: Create walk-in slides presentation

Onsite Setup at the Event

Once you are onsite setting up for your event, you will be able to create your Speaker Ready System network. Please review these articles to become familiar with activating your devices to create the Speaker Ready System network.

• Add and activate devices using Eventscribe Onsite
  • Optional: Set up your Speaker Ready Room
  • Optional: Upload walk-in slides to Speaker Ready System

During the Event

Now you are ready to use Speaker Ready System during your event. Please review these articles to become familiar with what to expect during the event. 

• Monitor network status 
• Login and assist speakers in the Speaker Ready Room
• Launch speaker presentations in the session rooms 
  • Optional: Launch walk-in slides in the session rooms between presentations 
• View Report of missing presentations
• View report of speaker logins to the Speaker Ready Room
• View report of file syncing history