Email Template: Exhibitor License Know-Before-You-Go

The following customizable email templates enable event organizers to send final Lead Capture reminders to exhibitors before the event begins. These templates help exhibitors complete their setup by providing essential last-minute instructions for portal access, activation code retrieval, configuration finalization, and support resources. Choose the appropriate template based on whether you are selling licenses to exhibitors or providing them at no cost.

• Exhibitor Reminder Email Template – if you ARE NOT selling licenses
• Exhibitor Reminder Email Template – if you ARE selling licenses

Email Template – If You ARE NOT Selling Licenses  

Subject: Lead Capture Final Reminders for [event short name]  

Hi [Booth Admin First Name], 

[event name] is coming up soon so I am sending you some final reminders about Lead Capture. 

Within the next week, log in to the Lead Capture Exhibitor Portal to: 

• Obtain your booth's unique license Activation Code.  
• Finalize tags and questions.  
• Draft your Booth Staff Know-Before-You-Go (KBYG) email using this template. 
• Familiarize yourself with where to download lead and scan data reports. 
• Review the Lead Capture Mobile App documentation. 

Here is your unique login URL for [company name] - [booth #]: [insert unique URL] 

Please Note: We recommend sending the Booth Staff KBYG email closer to the event and only after your staff list is finalized. Once activated, a license is tied to the user and cannot be canceled or transferred. 

If you have any questions, please don't hesitate to reach out at [email] or [phone]. 

For onsite support, please [enter contact information and/or onsite desk location]. 

Regards,  

[signature] 

Terms & Conditions

By using Eventscribe Lead Capture, you agree to Cadmium’s Privacy Policy and Terms and Conditions. 

[insert your custom terms & conditions here] 

Email Template – If You ARE Selling Licenses   

Subject: Lead Capture Final Reminders for [event short name]  

Hi [Booth Admin First Name], 

[event name] is coming up soon so I am sending you some final reminders about Lead Capture. 

Within the next week, log in to the Lead Capture Exhibitor Portal to: 

• Purchase additional licenses.
• Obtain your booth's unique license Activation Code.
• Finalize tags and questions.
• Draft your Booth Staff Know-Before-You-Go (KBYG) email using this template.
• Familiarize yourself with where to download lead and scan data reports. 
• Review the Lead Capture Mobile App documentation.

Here is your unique login URL for [company name] - [booth #]: [insert unique URL] 

Please Note: We recommend sending the Booth Staff KBYG email closer to the event and only after your staff list is finalized. Once activated, a license is tied to the user and cannot be canceled or transferred. 

If you have any questions, please don't hesitate to reach out at [email] or [phone]. 

For onsite support, please [enter contact information and/or onsite desk location]. Should Booth Staff need to purchase additional licenses onsite, you can do that in the Lead Capture Exhibitor Portal, or they can contact onsite support.  

Regards,  

[signature] 

Terms & Conditions

By using Eventscribe Lead Capture, you agree to Cadmium’s Privacy Policy and Terms and Conditions. 

[insert your custom terms & conditions here]