Overview of Logistics

Welcome to Cadmium and Logistics.  Conference Harvester Logistics allows meeting organizers to build a list of available resources, assign those resources to specific rooms in a convention center, and automatically schedule sessions into open rooms.

Logistics has been designed to reduce the amount of time organizers spend allocating resources and scheduling sessions for large conferences with multiple educational tracks.  It assists organizers in identifying schedule conflicts, available rooms with the right AV setup for a specific session, and much more.  Below is a brief overview of how Logistics works.

Define Rooms & Resources

Add your venue, available rooms, and important data such as room capacity, minimum and maximum expected attendance, days and time slots, and more.  Define additional information that you can assign to rooms like staff members, volunteers, AV items, drinks, snacks, and more.

Allocate Resources to Rooms

Then assign human, physical, and additional resources to available rooms via a step-by-step process.  The system will notify you of any conflicts and help you allocate resources properly.  Something that previously took hours now takes a matter of minutes.

Automatically Schedule Sessions

Finally, schedule individual sessions to available rooms via an automated process.  Essentially an algorithm checks available rooms with the required resources for that session, detects conflicts with other sessions and speakers, then gives the meeting organizer a list of available rooms to schedule the session at the click of a button.  No more white boards and sticky notes.

Manage Resources Onsite

Through Conference Harvester Logistics' Integration with Eventscribe Boost, meeting planners can access tear-sheets for each individual room and see what resources are allocated to particular sessions all from their mobile device, in real time, from the same app their attendees are using.